This is a letter that can be used to notify an employer of an employee's intention to take maternity leave.It fulfils the employee's duty to notify the employer of any intended maternity leave and requests that the employer responds with further information regarding pay. It also ensures that everyone understands the dates of your absence and how your workload will be managed in your absence. Submit your letter of maternity leave as soon as possible; The best for a working woman to do, when she discovers she is pregnant and is given the hands up by her doctor that she’s in the safe period of her pregnancy, which is usually after three months, is hand in her letter for maternity leavev request. If the notice period would expire after her maternity leave has ended, you may require her to return to work to serve out the remainder of the notice period. Draft Model Letter for Employers to Acknowledge Notification of Maternity Leave. The day on which the employee should have returned to work will be the first day of her sickness absence. Approval of maternity leave sample letter. 3599719, VAT GB 726 598 394 Here are 6 sample messages you can use to welcome back a new mother (or father) returning from maternity (paternity) leave. It also ensures that everyone understands the dates of your absence and how your workload will be managed in your absence. Extensive directory of 240+ ready-to-use and regularly updated policies, procedures, letters and contracts. A maternity leave letter is a professional way to communicate with your employer that you intend to take maternity leave at the end of a pregnancy. It’s surprising how many employees fail to turn up because they’ve got the dates wrong! Letter to an employee on maternity leave about her intention of whether to return to work or not . Instead, wait until her due return date and only then if she fails to turn up make reasonable enquiries to establish why. 3599719, Accountancy and Financial Reporting Memo 2019, Whilst you’re not obliged to write to your employee, it’s useful to do so not only to remind her of her due return date but also to set out her rights on return to work, for example, the right to return to the same role and the position regarding annual leave entitlement. This sample document has been prepared as a guide for employers. 5&�� � [Content_Types].xml �(� ̖QO�0��'�"��ąM�45��ㆴN۫k�4�ٷ@��n�6b��Y/�R����ƹ:�S%w��v6ggٌ%`�Sڮs�c�%�Ē��*Q99�B`��w�嶆�P� 9+�ϜY�!s5XZ)�7�ѯy-�X?��>r�,�� ��_A!6&��wG� Company Registration No. However, our letter will ensure misunderstandings are avoided. © Indicator - FL Memo Ltd • Telephone: ((01233) 653500 • Fax: (01233) 647100 • customer.services@indicator-flm.co.uk • www.indicator-flm.co.uk Maternity Leave Confirmation Letter. If you’ve sent our Return from Maternity Leave Letter a few weeks before she’s due back, she won’t be able to use the excuse that she got confused about her return date. Hand in your letter ASAP: It’s advisable to hand in your maternity leave letter as soon as you have the all-clear from your midwife that you’re in your pregnancy’s safe period (this is usually after three months have passed). A maternity leave letter is a professional way to communicate with your employer that you intend to take maternity leave at the end of a pregnancy. An employee writes a maternity leave letter to officially notify the relevant authority in the company that they wish to take a leave. Last Modified. Whilst you’re not obliged to write to your employee, it’s useful to do so not only to remind her of her due return date but also to set out her rights on return to work, for example, the right to return to the same role and the position regarding annual leave entitlement. By doing this, they are expressing their generosity, and the organization also gets for the employee’s absence, and they can look for the alternative in the meantime till she joins back. In addition, the letter can cover any arrangements for her return. Employers should adjust the content to suit their own requirements and/or seek further advice on what is applicable. An employee writes a maternity leave letter to officially notify the relevant authority in the company that they wish to take a leave. Because your letter should include a proposal for how your work should be handled, writing one can take time and … If your employee is unable to return to work at the end of her maternity leave on account of sickness, treat her in the same way as you would any other employee absent from work due to sickness, for example by paying statutory and/or contractual sick pay. 18 Sep 2017. It’s a best practice to create a maternity leave policy that sets leave time allowances, whether the employee will be paid, and if a maternity leave letter is required. All pregnant employees have the right to take up to 26 weeks’ ordinary maternity leave and up to a further 26 weeks’ additional maternity leave and to resume work afterwards. This letter can be used to informally ask if and when an employee plans to return to work, confirming overall maternity leave allowance and notice period in the event of resignation. For this, they are required to write a maternity leave letter and also mention the specified period for the same. If she’s returning to work after additional maternity leave, her right is to return either to the same job or, if this isn’t reasonably practicable, to another suitable job on no less favourable terms and conditions. The sub-folder contains a maternity policy, a risk assessment that the employer needs to carry out when employing new or expectant mothers, notification letter templates and documents relating to 'keeping-in-touch' days. Whether you are a co-worker or manager, let them know you care! Your employee has the right to resume working in the same job if she is returning to work at the end of ordinary maternity leave (although she has to give you eight weeks’ advance notice if she does want to return early). PK ! The Society for Human Resource Management (SHRM) reported in 2017 60% of employers offer 12 weeks of maternity leave; 33% offer longer leaves. In addition, the letter can cover any arrangements for her return. It is used to inform the employer of the days the employee wants to take so that necessary arrangements can be made for the replacement. If your employee decides she doesn’t wish to return to work after her maternity leave, she’s obliged to give you proper notice of resignation under the terms of her written statement of employment particulars. Rights following loss of pregnancy letter, Notice of entitlement to SPL - father or partner, Adoption appointment eligibility declaration. ,��66^9u]i)�H��U��;��*�=��u8%�:4+�6��}��x� �� Approval letters to employees. To return earlier than 52 weeks, the employee must either give notice as follows or a return date can be stated on this plan. Return from maternity leave letter. a few weeks before she’s due back, she won’t be able to use the excuse that she got confused about her return date. Maternity, paternity and adoption; Parental leave; Coronavirus (COVID-19) Health and wellbeing. Previously modified. If your employee fails to acknowledge your reminder letter and has made no other contact during her maternity leave, don’t just assume she’s not intending to return from maternity leave. Guide, letter example, grammar checker, 8000+ letter samples Dear , Thank you for informing me of your pregnancy and the date that your baby is due. Coronavirus and mental health at work; Supporting mental health in the workplace ; Using occupational health at work; Dealing with workplace problems. I am writing to you about your maternity leave and pay. Calgarth House, 39-41 Bank Street, Ashford, Kent TN23 1DQ • Registered in England • Company Registration No. It is used to inform the employer of the days the employee wants to take so that necessary arrangements can be made for the replacement. C��yŕ�CgȎ��tE�%���Z흄����#���␛���2��ƻ:����E=���@��7��� 0|xm��^ڍY���4����쥏]�"ං�� :݁�?5��E�&P�#5!mг��Qm� ��CL���il��r�V�'�x$)�C�p�w�KG!�����Q��?~?�;���'�K���5��;����m���ťXU0`�. All pregnant employees have the right to take up to 26 weeks’ ordinary maternity leave and up to a further 26 weeks’ additional maternity leave and to resume work afterwards. 26 Jun 2019. An employee who decides to return at the end of her 52-week entitlement isn’t required in law to give you notice of her return date (she can simply turn up for work) and likewise you’re not required to write reminding her she’s due back. In these circumstances, she will be under a duty to notify you that she is sick and unable to come to work, and, where necessary, provide medical evidence of her incapacity. If your employee returns to work late, or fails to return at all, at the end of additional maternity leave, ascertain the reason for the late or non-return before deciding what action to take. Registered in England The examples focus on new moms, but each can be applied with adaptations to new fathers as well. If your employee returns to work late, or fails to return at all, at the end of additional maternity leave, ascertain the reason for the late or non-return before deciding what action to take. If you’ve sent our. If she fails to do so, make it clear to her that she has no right to be paid for any part of her notice period that she’s not willing to work. This Maternity Leave sub-folder contains documents for use by an employee wishing to take maternity leave and an employer responding to the request. if she is absent from work wholly or partly because of pregnancy in the four weeks before the expected week of childbirth, her maternity leave will begin on the day after the first day on which she is absent. By law, you should tell your employer that you are pregnant no later than 15 weeks before your baby is due. It’s surprising how many employees fail to turn up because they’ve got the dates wrong! All employees, regardless of length of service, are entitled to 52 weeks maternity leave and it is assumed that 52 weeks leave will be taken.